Search
Accounting Clerk (PT), Pauline Books and Media/ Daughters of St. Paul
-
-
Pauline Books and Media – Accounts Payable
- Confronts invoices against receiving documents and enters invoices into Teamwork System for payment.
- Opens incoming mail and enters all administration (non-inventory) invoices into queue for payment.
- Processes check runs.
- Files all open and paid invoices.
- Responds to vendor requests for updated Resale Sales Tax Exemption Certificates.
- Reconciles physical inventory received with cost of invoices from Publishing House printing companies.
- Reviews statements from vendors and follows up on discrepancies.
- Responds to all correspondence from vendors regarding our account.
- Maintains vendor database, updating address and contact information.
- Informs the Assistant Manager of any ongoing issues with vendors, including credit holds and past due accounts.
Pauline Books and Media - Accounts Receivable:- Opens incoming mail, applies customer payments and prepares bank deposits.
- Handles correspondence related to customer accounts receivable records, past due accounts, payment discrepancies and tax-exempt certificates.
- Processes monthly customer statements.
- Keeps up to date records on all tax-exempt customers and maintains Avalara digital database of exempt certificates.
- Maintains customer database, updating address information, merges duplicate customers, etc.
- Informs the Assistant Manager of any ongoing issues with customers and past due accounts.
- Performs clerical office duties as directed.
- Maintains confidentiality and discretion.
- Maintains desk and work environment in an orderly and clean manner.
- Is willing to expand role under the direction of the Supervisor.
JOB COMPETENCIES:
KNOWLEDGE- Basic Accounting Procedures (At least and A.A. in Accounting)
- Accounting Software, Computer Spreadsheets, and Word Processing
- Standard Business Communication Tools such as phone, fax, and the internet
SKILLS- High level of accuracy
- Able to focus on and resolve details.
- Can prioritize according to given criteria.
- Able to manage many tasks in a timely manner.
- Analytical, Problem-Solving Skills.
- Able to write and speak standard business English.
- Able to sit and work at a computer station for most of the working hours.
- Phone Communication Skills
ATTITUDES- A strong sense of justice and ethical responsibility
- A commitment to documenting relevant information.
- Willing to interact and communicate with department members.
- Respect for proper procedure as a means for avoiding future difficulties.
- Willing to learn software packages.
To apply, please send resume and cover letter to [email protected]
-