Finance and Operations Administrative Assistant (PT) Apple Valley Catholic Community, Acton, Boxboro

REPORTS TO: Comptroller

Work Week Hours: 24 (Monday thru Thursday. Fridays off)

Work Life Balance: Work from home most Thursdays

SUMMARY: The Apple Valley Catholic Community of St. Elizabeth of Hungary in Acton and Boxborough, and St. Isidore in Stow, is currently seeking an organized and dependable administrative professional with experience supporting financial and office operations. Assists with weekly offertory processing,
data entry in accounting system and ParishSoft, deposits, invoices, and basic accounting tasks. Provides front-office support including greeting visitors, managing email and calendars, handling mail, and responding to parishioner requests. Helps maintain databases, prepare reports, review bulletin content, and manage supplies. Brings strong attention to detail, respect for confidentiality, and a willingness to learn new systems and procedures. Training will be provided.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Financial Management

• Prepare weekly offertory collection bags, Sunday Café bags and spreadsheets for the offertory counters which includes running calculator tapes for “Mailback” checks and documenting the general ledger coding for each donation.
• Process weekly offertory checks received through remote deposit scanner for each bank.
• Each month, prepare journal entries related to Online Giving activity and bank activity as provided by Comptroller.
• Process invoices into the Intacct Accounting System.
• Input monthly RCAB invoices into Intacct Accounting System. Process miscellaneous deposits.
• Process monthly credit card invoice by reviewing statement, collecting supporting documentation, coding for Intacct in an excel spreadsheet and reviewing results with Comptroller.
• Mange petty Cash working closely with the Comptroller.
• Enter journal entries (offertory) that is deposited for both parishes as well as petty cash (Sunday Café, mass intentions, etc.). Occasional physical bank deposits.
• Provide yearly contribution statements as requested by parishioners.
• Keep confidential sensitive information.

Operational Management

• Assist with the roll-out of Financial Appeals, Catholic Appeal, and Year Ending Giving Campaign, which includes working with printing & mailing vendor.
• Manage Staff Only and Business Office email and calendar.
• Manage volunteer offertory counters.
• Manage and update offertory envelopes databases (Our Sunday Visitor) for parishioners who receive monthly offertory envelopes.
• Sort and distribute mail.
• Summarize results for Easter & Christmas Flower Fund for publishing “in memory of” names in the bulletin.
• Process staff requests for Amazon etc. purchases.
• Maintain the Parish Soft databases for the Collaborative.

General

• Attend meetings relative to the role, as necessary.
• Other duties as assigned by Comptroller and Pastor.
• Team Player – working with other staff.

QUALIFICATIONS

• Bachelor's or Associates degree. 5 years of relevant administrative experience.
• Some background experience in finance and accounting, preferred but not required.
• A Catholic/Christian in good standing.
• Experience handling confidential, sensitive, timely and critical matters using good judgment, tact, respect and discretion required.
• Demonstrated experience in appropriate computer technology skills; must be proficient with Microsoft office suite software, especially familiar with Microsoft Excel, downloading and uploading data between excel and different systems
• Strong oral and written communication skills.

Interested Candidates should send cover letter and resume to: [email protected]